Privacy and Intellectual Property Protection Policy

Scope of Policy

This policy is applicable to all employees, contractors, suppliers and individuals and organisations that act on behalf of the company.

Privacy and Private Information

Protecting the private information of the company’s employees and of the people with whom the company interacts is vital. It is a legal requirement in Australia that information that can identify an individual (personal information) must be treated in such a manner as to prevent its release for purposes other than that for which it was provided.

At the federal level, the pertinent legislation in Australia is the Privacy Act 1988. It covers 13 principals of privacy covering the collection, use and disclosure of personal information. They also cover accountability for treatment of such information, integrity of the information and rights of individuals to access their personal information.

The company will ensure that personal information is, at all times handled in keeping with these 13 principals. Details of the Australian Privacy Principals may be found here. A summary of the principals is attached to this policy.

Details of the Privacy Act 1988 can be found here.

Intellectual Property Protection

The company’s business is built around its proprietary information – engineering designs, product data and commercial information. It’s loss or compromise has the potential tomaterially impact the sustainability of the business and shareholder value. As a result, it is vital that the company’s Intellectual Property (IP) is protected at all times.

The company will also, from time to time come into possession of the IP of our partner organisations – customers, suppliers, distributors, consultants etc. It is incumbent on the company to protect this IP just as it would its own. It is imperative that all employees understand the need for and the means by which the company’s IP is protected.

Company IP must not be disclosed to individuals or organisations not properly authorised to receive it. Employees must not release company IP to outside organisations or individuals without approval from senior management.

Third parties with whom it is likely that IP exchanges – even if only casual, will occur must be required to execute a formal non-disclosure agreement (NDA). Agreements notwithstanding, no IP should be disclosed that is not essential to effective communication and commercial engagement with third parties. Likewise, the company must not release the IP of third-party organisations to other entities for whom it was not originally intended.

Any contract entered into by the company must be reviewed with a view to the potential for loss of IP due to contractual requirements.

The responsibility to protect the company’s IP survives after an employee leaves the company.

(Engentus Pty Ltd – Privacy and Intellectual Property Protection Policy 2021)